Admin Manager - Bengaluru

Job Description

About the Role

We are looking for a highly experienced Admin Manager to lead and manage end-to-end workplace operations. The ideal candidate should have a proven track record of setting up and managing corporate offices, ensuring seamless day-to-day administration, and creating an efficient, safe, and employee-friendly work environment. This role requires someone who can take complete ownership of office operations while collaborating with cross-functional teams and external partners.

Key Responsibilities

• Manage end-to-end office administration and ensure smooth day-to-day operations.
• Lead office setup, expansion, relocation, and workspace planning projects.
• Oversee facilities management, including housekeeping, security, maintenance, cafeteria, transport, and office infrastructure.
• Manage vendor onboarding, negotiations, contracts, AMCs, and service quality.
• Handle procurement of office equipment, furniture, stationery, and other administrative requirements.
• Maintain office assets, inventory, and ensure timely maintenance of facilities.
• Plan and monitor administration budgets while identifying cost optimization opportunities.
• Ensure compliance with workplace safety standards, statutory requirements, and facility audits.
• Coordinate travel arrangements, visitor management, and employee workplace support.
• Partner with HR, Finance, IT, and leadership teams to ensure seamless operational support.
• Drive workplace improvements that enhance employee experience and operational efficiency.
• Lead, mentor, and manage the administration team and support staff.

What We're Looking For

• 8–10 years of experience in Corporate Administration or Facilities Management.
• Hands-on experience in setting up and managing corporate offices from the ground up.
• Strong expertise in facilities management, vendor management, procurement, budgeting, and workplace operations.
• Excellent negotiation, stakeholder management, and project coordination skills.
• Strong leadership, problem-solving, and decision-making abilities.
• Ability to work in a fast-paced, high-growth environment with complete ownership and accountability.

Preferred Qualifications

• Bachelor's degree in Business Administration, Operations, Facilities Management, or a related field.
• Experience working in startups, fintech, technology, or other fast-growing organizations will be an added advantage.